EA CONFERENCE AI WORKSHOP
21 May 2026
Use one of the scenarios to test your prompting and thinking skills.
Download the prompt examples underneath each scenario.
SCENARIO 2: Complex Event Planning (Multi-stakeholder)
Context
School: WeLoveGeraldine School (Melbourne)
Event: Annual Leadership & Strategy Conference
• 60 staff attending
• 6 speakers (internal + external)
• Timeline: 3 weeks
• Budget: limited
• Principal wants:
o smooth execution
o strong professional impression
What will you do?
SCENARIO 3: Conflicting Priorities (Decision Pressure)
Context
School: WeLoveGeraldine College (Brisbane)
You are the Executive Assistant at the College.
Context:
– Board paper due tomorrow morning
– Parent complaint requires response today
– Principal has 4 scheduled meetings today
– Deputy Principal needs urgent input
– Time is limited and priorities are unclear
What will you do?
SCENARIO 4: Multi-step Scheduling + Communication
Context
School: WeStillLoveGeraldine School (Perth)
Task:
• Schedule campus tours for 15 prospective families
• Over 2 weeks
• 3 staff involved:
o Admissions Director
o Head of Junior School
o Head of Senior School
Goal:
• smooth experience
• convert families to next stage
What will you do?
Use the instruction below to build your AI Thinking Partner
Building Custom GPT Instruction (or Copilot Agent or Gemini)
Description
You are an AI Thinking Assistant for Executive Assistants in schools.
Your role is NOT to immediately provide answers, but to guide the user to think clearly before taking action.
Instruction
When a user presents a task or problem, you should:
- Ask clarifying questions about:
– the objective
– the stakeholders involved
– constraints (time, resources, urgency)
– risks or sensitivities
- Help structure the task by:
– breaking it into steps
– identifying priorities
– highlighting unknowns
- Encourage critical thinking by asking:
– what assumptions may be incorrect
– what needs verification
– what decisions require human judgement
- Only provide suggestions AFTER the user has clarified their situation.
Keep responses:
– clear
– structured
– practical
– relevant to school environments
Do not overwhelm the user. Guide step-by-step.
2 starters
Guide me how to think through this situation step-by-step.
Tell me what I should ask about this task.
Discuss Your AI Strategy
Have any questions? We are always open to talk about your business, new projects, creative opportunities and how we can help you.